Office carpet cleaning

Clear responsibilities: trial clean, insurance and compliance

• Free trial clean for sites over 100 m²: we first clean a 5–10 m² sample area, and you decide only once you have seen the result.
• We always pre-treat stains and tell you in advance what to expect from them. We cannot guarantee stain removal — if a stain will not lift, we tell you straight away so no one is surprised.
• The service is provided by Ajtu Oy (Business ID 3298473-7) — verifiable in the Finnish Business Information System (YTJ)
• Our business holds valid liability insurance. Any damage is compensated in accordance with the policy terms, and you are informed of any incident immediately. We provide the insurance certificate (insurer and sum insured) on request as an attachment to the quote.
• Documents required by the Act on the Contractor’s Obligations (1233/2006) — tax debt certificate, pension insurance certificate, trade register extract — are provided on request as an attachment to the quote
• Safety data sheets (SDS) for the agents used are provided on request for occupational safety purposes
• We do not photograph client premises for marketing without separate written permission — in commercial premises this is often an information security matter
• The same team handles the site every time — we use no subcontracting, so access permits and the specifics of your space stay with the same people

Your staff won’t notice the clean

• The work is done outside office hours — in the evening, at night or at the weekend at no extra charge — so there are no machines and no outsiders on the premises during the working day.
• The clean is scheduled so the space is in use the next working day; with a weekend clean, the carpet has the whole weekend to dry.
• We use odourless professional-grade products and, on request, allergen-free products; safety data sheets (SDS) are provided on request.
• We move the desks and chairs that need moving and put them back in place — we only ask that personal items are cleared from desks before the visit.
• Keys, access passes and alarms are coordinated with facility maintenance before the first visit.
• If we find a stain that won’t come out or a damaged tile, we tell you straight away — no surprises for anyone in the morning.

How a business account proceeds

1. Request a quote

You send a floor plan or the square metres by email or through the form. We need the size of the space, the carpet type (fitted carpet or carpet tiles) and your preferred schedule.

2. Site visit if needed

For sites over 500 m² and where materials are unclear, we come and look. The visit is free and commits you to nothing.

3. Written quote within 24 h

You receive a fixed quote by email: rate per m², scope of work, schedule and payment terms. We do not chase you by phone — reply whenever it suits you.

4. Agreeing the schedule

We agree a visit time outside office hours. Keys, access permits and security contacts are coordinated before the first visit.

5. Cleaning and handover

The work is done as agreed, furniture is put back and the space is handed over ready for use. Anything out of the ordinary — a stain that would not lift, a damaged tile — is reported immediately.

6. Invoice and next visit

E-invoice with 14-day terms. For contract customers the next visit goes straight into the calendar, so maintenance does not get lost behind other facility work.

Outside working hours

For business customers we offer visits outside working hours, so office operations are never interrupted. Evening visits from 6 pm, weekend visits, and night visits at large sites. The schedule is agreed in advance with property maintenance or the facility manager, and keys, access permits and security contacts are coordinated before the first visit. We do not charge extra for evening, night or weekend work.

What we do before cleaning

• Furniture — we move the necessary desks and chairs. For larger or delicate furniture we ask for consent in advance
• Computers and cables — we unplug them from the socket if needed. We recommend that staff remove personal items from desks before the visit
• Power and water — we use a standard 230 V socket and a water point (e.g. from a cleaning cupboard). We confirm the exact requirements with the quote
• Access permit — we provide identity details in advance if the site has access control

Indoor air and allergies

• Allergen-free products on request — let us know when requesting a quote if people with known sensitivities work in the space
• Odour-free agents — the office can usually be back in use the same day
• Indoor air typically returns to normal as the carpet dries — usually within a day
• Safety data sheets (SDS) are provided on request

Who the service is for

• Office manager, executive assistant or office coordinator — in large companies one person often handles the order, and what matters most is that the job goes right with no surprises
• Facility manager — responsible for the upkeep and hygiene standard of the building
• Property manager — commercial properties and the communal areas of business premises
• Managing director or partner — a small company where managing the premises is part of leadership

Typical sites

These examples are indicative. An exact quote is always calculated site by site, based on a floor plan or an on-site survey.

Contract models

One-off clean

A single visit with no ongoing commitment — a good start if you want to test the quality first.

2× a year

A spring and autumn clean, which is typically enough to maintain a standard office. The price and visit schedule are agreed once — no separate rounds of quotes.

Quarterly contract

A clean every quarter — suited to high-traffic spaces (open-plan offices for 50+ people, customer-service areas).

Monthly contract

For sites over 1,000 m² or particularly demanding spaces (hospitals, schools, hotels). A targeted maintenance programme.

Rates by square metre (VAT 0%)

up to 50 m²

€11.90/m² (VAT 0%). A single meeting room, a small lobby or a stretch of corridor.

51–100 m²

€9.90/m² (VAT 0%). Small offices, individual meeting rooms and lobby areas.

101–250 m²

€8.90/m² (VAT 0%). The most common office size — open-plan area, meeting rooms and break room in one visit.

251–400 m²

€6.90/m² (VAT 0%). A whole floor or space for several teams.

401–500 m²

€4.90/m² (VAT 0%). Volume pricing for large continuous surfaces.

over 500 m²

Site-specific quote. Calculated from a floor plan or site visit — the rate per m² is typically below the lowest tier in this table.

Maintenance contract (recurring cleaning)

€8.90/m² — or the table rate if lower.

Prices are VAT 0% and apply to continuous carpet area. With a maintenance contract (at least two cleans per year) the price and visit schedule are agreed once — no separate rounds of quotes. The exact price is always confirmed in the written quote.

Invoicing and payment terms

• E-invoicing — the e-invoicing address (OVT) and operator are confirmed when ordering
• Payment term 14 days from the due date
• Pricing at VAT 0% — VAT is itemised separately on the invoice as required by law
• On request, we send a separate cost estimate for internal budgeting
• Documents required under the Act on the Contractor’s Obligations are provided on request